Virtual data rooms permit better collaboration and secure sharing of documents in a controlled setting. They are used in an array of industries to manage a variety of documents that include business plans, financial records and customer data, as well as other sensitive information. They provide advanced document organization capabilities with enhanced security, as well as compliance adherence for the benefit of business partners and other stakeholders. Cloud storage platforms like Dropbox and Google Drive may offer file-sharing as well as collaboration and other features but they don’t have the specific functionality required for sharing business data.

M&A due diligence

M&A due diligence is a frequent use case for a VDR as it involves the furnishing and reviewing of large volumes of documents which might contain proprietary or confidential information. A VDR can reduce stress and time required to complete M&A diligence by allowing parties to access information from anywhere with an Internet connection. Moreover, access to the documents can be terminated in the event that the deal doesn’t close.

Law firms

A virtual data room is an effective tool for attorneys looking to share files with their clients and partners as well as regulatory organizations. Attorneys can collaborate on legal cases from any location with an Internet connection via a virtual data room, streamlining workflows and increasing efficiency.

Real estate industry

When a company is looking to buy or sell real estate, it might have to share documents with various interested parties. This includes potential buyers, investors and regulators. Utilizing the VDR to organize and share these documents can speed the process, and also prevent the loss of sensitive data.


Enterprises and startups can require to raise funds to invest in new ventures, or expand into other markets. This requires transparency and proper documentation, which makes a VDR the best solution. A VDR can also reduce the risk of fraud by providing comprehensive audits.

Find the VDR with a customized branding and allows you to pick your login page’s image and email templates. You should be able to select your virtual dataroom preferred integrations. Think about how a VDR is secured by features such as two-factor authentication and password protection. Also the granular permissions settings remote app wiping and the ability to grant granular permissions are essential. Check that the VDR is certified for compliance, such as SOC 1 and SOC 2, ISO 27001, HIPAA. Lastly, make sure your preferred VDR supports redaction, which allows you to black out areas of the document to ensure personally-identifiable information remains private. This is a vital feature for M&A deals and similar transactions.